Minutes for Meeting 9 of the
Accessible Information and Communications Standards
Development Committee (IC-SDC)

Wednesday August 20th and Thursday August 21st, 2008

Place:  89 Chestnut Street,
Toronto, Ontario M5G 1R1

Present 

• Mary Kardos Burton, IC-SDC Chair
• Kelly MacKenzie,  Canadian Hearing Society
• Karen Taylor, Canadian National Institute for the Blind
• Tyler Hnatuk, On behalf of Rozalyn Werner-Arce of Community Living Ontario
• Tara Jeji, Association for Persons with Physical Disabilities of Windsor and Essex County
• Diane Wagner, Learning Disabilities of Ontario
• Sue Morgan, Independent Living Resource Centre of Waterloo Region
• Geoff Eden,  (Individual) (Consumer)
• Francine Drouin, Regroupement des Parents et Amis des Enfants Sourds et Malentendants Franco-Ontarien (RESO)
• Dan Shire, IBM Canada
• Robert Pearson,  Sun Life Financial
• Doug Jure,  Bloor-Yorkville BIA
• Michelle Saunders, Ontario Restaurant, Hotel and Motel Association
• Anna Sheehan, TD Bank/Trust Companies
• Bill Munson, Information Technology Association of Canada for Ontario
• Rt. Rev. George Elliott, The Anglican Diocese of Toronto & Provincial Synod of Ontario
• Lari Langford, Ontario Library Association
• Sherrill McCall, Cambrian College of Applied Arts & Technology
• Don Halpert, Ontario Hospital Association
• Beth Cooper, Ontario Public School Boards Association
• Jeanette Parsons, Council of Ontario Universities
• Mary Reid, City of Ottawa/ Association of Municipalities of Ontario
• Elizabeth Daly, Association of Municipal Managers, Clerks and Treasurers of Ontario (AMTCO)
• Patricia McDonell, City of Toronto
• Rose Langhout, Ministry of Government Services
• Eileen Mahood, Ministry of Health and Long-Term Care
• Israel Lyon, Ministry of Economic Development and Trade/Ministry of Small Business and Entrepreneurship
• Eydie Troper, Ministry of Training, Colleges and Universities
• Marcia Cummings, Alliance for Equality of Blind Canadians (AEBC)
• Kurt Lynn, Canadian Hard of Hearing Association
• Fran Odette,  Springtide Resources
• Nicole Rioux, La Table de concertation provinciale francophone du secteur des besoins speciaux
• Susan Brunet,  Individual
• Giuseppina (Pina) D'Intino, Bank of Nova Scotia/ Scotiabank
• Darren Cooper 
• Sharlyn Ayotte,  T-Base Communications Inc
• Lynn Shaw, University of Western
• Barbara Collier, Augmentative Communications Partnerships Canada
• Mike Murphy, ASAC
• Neita (Dr.), Israelite York University

Support Unit

• Scot Weers, ADO
• Nelly Tion, ADO
• Sheila Mawji, ADO
• David Dilks, Lura Consulting
• Patricia Prokop, Lura Consulting
• Marsha Cheddi, Canadian Standards Association
• Nancy Bestic, Canadian Standards Association (June 18th)
• Jutta Treviranus, University of Toronto - ATRC

Format of Committee Minutes and References:
For the purposes of referencing committee documents and items in the minutes, CSA has adopted the reference system used by ISO (International Organization of Standardization):

• N represents documents / presentations; and
• M represents the minute items / sections

IC-SDC Meeting 9 documents and Presentation Material

SUMMARY OF ACTION ITEMS

Action Item 1:  The CSA Secretary to convene a teleconference with the Editorial Subcommittee to review the draft standard and related documents prior to the IC-SDC community of interest review.

Action Item 2: The CSA Secretary to collect comments received from the IC-SDC community of interest review and to circulate to IC-SDC committee members prior to Meeting 10.

M9.1 Call to Order

• Scot Weeres of the Accessibility Directorate of Ontario (ADO) called the meeting to order and thanked committee members for their on-going work.  S. Weeres:
  • Introduced Mary Kardos Burton, the new IC-SDC Chair
  • Introduced Cheryl Hamilton, a writer that will support the SDC’s efforts to make documents more accessible to all ( “plain language”)
  • Confirmed the SDC’s timelines to complete its work
  • Suggested ways that the SDC could facilitate consensus decision-making on an initial proposed standard to submit to the Minister while also  ensuring  that the diversity of perspectives was reflected where needed.

M9.2 Housekeeping and Facility Safety

• M. Cheddi reviewed the facility safety procedures.

M9.3 and M9.4 Introduction of New Chair and Chair’s Opening Remarks

• The Chair, Mary Kardos Burton:
  • thanked those committee members that were available to her to help prepare her in advance for this meeting and all Committee members for their hard work and contributions to date. 
  • shared her views that the Committee had the opportunity to make a meaningful difference and that she would support their work in getting recommendations to the Minister for public review – recommendations that clearly reflected the Committee’s intent and were doable.
  • gave the Committee a brief summary of her professional  and personal experiences both within government and with the United Way, Local Health Integration Network and the Heart and Stroke Foundation among others.
  • reviewed upcoming next steps facing the Committee:
    • a consolidated draft of an initial standard to be provided to the Committee after this meeting, to reflect discussions and decisions made at this meeting (Editorial Committee to be set up for this purpose)
    • committee members to provide consolidated comments and proposals, including those of their organizations, associations, constituencies or others on this draft document by September 16;
    • Support Unit to compile comments/proposals and circulate a new draft document with proposed integration and reflection of comments/proposals received, for decision, to SDC as soon as possible after Sept 16; and
    • October 2nd and 3rd the committee will review the comments and proposals and make decisions.  Committee will vote provision by provision on an initial proposed standard and any related recommendations for submission to the Minister for public review.

M9.5 Approval of the Agenda

• At the request of the committee, the agenda was updated to include an update from S. Weeres on the status of the other standards development committees (Employment, Transportation, and the Built Environment). 
• The Committee approved the draft agenda (N119).

M9.6 Approval of the Minutes to the Last Meeting

• The Committee approved the minutes from IC-SDC Meeting 7 (N118).

M9.7 Review of Action Items from the Last Meeting

• M. Cheddi reviewed action items (N118) from the last meeting. All action items were completed except for convening the Definitions Subcommittee due to scheduling conflicts.

M9.8 Review of proposed resolution of comments on Draft 3

• The Chair reviewed document N116R1 with the Committee

M9.9 Walk-Through of Draft 4 of the IC-standard

• The Committee reviewed at a high level, version 3 and version 4 of draft standard documents and changes between the two.

M9.10 Clause by clause discussion of Draft 4 of the IC-Standard

• The Committee took a clause by clause review approach. 
• The Committee received a presentation from J. Treviranus regarding the technical requirements section of the draft standard. 

M9.11 Update on Costing Exercise

• Michelle Saunders, Chair of the IC-SDC Costing Subcommittee provided an update from the costing sub-committee:
  • decision that the costing exercise to be performed by KPMG should be based on the current draft standard document, particularly Section 7 and include the following organizational types:
    • Small Private sector - a restaurant
    • Small Public sector - a municipality/Community Council
    • Large private sector - a corporation
    • Small hospital - in the north or remote area
    • Large public sector organization
    • The results of KPMG’s work will be available when the committee reconvenes after public review.

9.12 Update on other SDCs

• S. Weeres provided an update the status of the other accessible standards development committees:
  • Transportation SDC will be voting on a final proposed standard for submission to the Minister at its October 2008 meeting;
  • Employment SDC will be voting on an initial proposed standard for submission to the Minister for public review at its November 2008 meeting.
  • Built Environment SDC will be voting on an initial proposed standard for submission to the Minister for public review at its January 2009 meeting; and
  • S. Weeres reminded the Committee that it will have about 2 more meetings after public review to consider public review comments before submitting its final proposed standard to the Minister.

M9.13 Preparing for Meeting #10

• M. Cheddi reviewed the proposed plan for Meeting 10: Day 1 will be focused on making decisions about comments and proposals received and Day 2 will be dedicated to clause by clause voting on the initial proposed standard document to send to the Minister for public review along with any other recommendations and a Minister’s transmittal letter.
• M. Cheddi referred members to document N110 “Accessibility Standards Development Committee Rules and Procedures”.

M9.14 Communiqué preparation

• The communiqué for Meeting 9 (N120) was finalized.

M9.15 Other business and meeting process review feedback

• An Editorial Sub-committee was established to finalize documents for Committee member and member stakeholder review and input period.
• The Chair encouraged wide community of interest review of the draft standard and thanked everyone for their hard work
• Committee members reminded of September 16, 2008 deadline for all input.

M9.16 Adjournment

• IC-SDC Meeting 9 was adjourned at 4:00 PM. 

*** Next meeting:  October 2nd and 3rd, 2008 at 89 Chestnut Street ***

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