Minutes for Meeting 10 of the
Accessible Information and Communications Standards
Development Committee (IC-SDC)

Thursday October 2nd and Friday October 3rd, 2008

89 Chestnut Street,
Toronto, Ontario M5G 1R1

Present

• Mary Kardos Burton, IC-SDC Chair
• Kelly MacKenzie, Canadian Hearing Society
• Karen Taylor, Canadian National Institute for the Blind
• Rozalyn Werner-Arcé, Community Living Ontario
• Tara Jeji, Association for Persons with Physical Disabilities of Windsor and Essex County
• Diane Wagner, Learning Disabilities of Ontario
• Sue Morgan, Independent Living Centre of Waterloo Region
• Geoff Eden, (Individual) (Consumer)
• Francine Drouin, Regroupement des Parents et Amis des Enfants Sourds et Malentendants Franco-Ontarien (RESO)
• Dan Shire, IBM Canada
• Robert Pearson, Sun Life Financial
• Doug Jure, Bloor-Yorkville BIA
• Michelle Saunders, Ontario Restaurant, Hotel and Motel Association
• Anna Sheehan, TD Bank Financial Group
• Bill Munson, Information Technology Association of Canada for Ontario
• George Elliott, The Anglican Diocese of Toronto & Provincial Synod of Ontario
• Lari Langford, Ontario Library Association
• Sherrill McCall, Cambrian College of Applied Arts & Technology
• Don Halpert, Ontario Hospital Association
• Beth Cooper, Ontario Public School Boards Association
• Jeanette Parsons, Council of Ontario Universities
• Mary Reid, City of Ottawa/ Association of Municipalities of Ontario
• Frank Nicholson on behalf of Elizabeth Daly Association of Municipal Managers, Clerks and Treasurers of Ontario (AMTCO)
• Patricia MacDonell, City of Toronto
• Marla Krakower, Ministry of Government Services
• Eileen Mahood, Ministry of Health and Long-Term Care
• Israel Lyon, Ministry of Economic Development and Trade/Ministry of Small Business and Entrepreneurship
• Eydie Troper, Ministry of Training, Colleges and Universities
• Marcia Cummings, Alliance for Equality of Blind Canadians (AEBC)
• Kurt Lynn, Canadian Hard of Hearing Association
• Fran Odette, Springtide Resources
• Nicole Rioux, Table provinciale francophone pour la personne handicapée
• Susan Brunet, Individual
• Giuseppina (Pina) D'Intino, Bank of Nova Scotia/ Scotia Bank
• Darren Cooper
• Sharlyn Ayotte, T-Base Communications Inc
• Barbara Collier, Augmentative Communications Partnerships Canada
• Teresa Colangelo, Ontario Federation of Labour

Absents

• Lynn Shaw University of Western
• Neita (Dr.) Israelite, York University

Guests

• Melissa Radolli, Ontario Hospital Association
• Jutta Treviranus, University of Toronto - ATRC
• Jane Wright, City of Ottawa/ Association of Municipalities of Ontario

Support Unit

• Scot Weers, ADO
• Nelly Tion, ADO
• Sheila Mawji, ADO
• David Dilks, Lura Consulting
• Patricia Prokop, Lura Consulting
• Marsha Cheddi, Canadian Standards Association
• Kevin Boehmer, Canadian Standards Association (June 18th)

Format of Committee Minutes and References:

For the purposes of referencing committee documents and items in the minutes, CSA has adopted the reference system used by ISO (International Organization of Standardization):

• N represents documents / presentations; and
• M represents the minute items / sections

IC-SDC Meeting 10 documents and Presentation Material

SUMMARY OF ACTION ITEMS

ACTION ITEM 1:  CSA to update the IC-SDC Meeting 9 minutes to record the attendance of J. Treviranus and her presentation delivered to the IC-SDC at Meeting 9.

ACTION ITEM 2:  The IC-SDC Chair will work with the Costing Subcommittee chair to draft a paragraph to accompany the costing study and to include in the transmittal letter to the Minister regarding the costing study.

M10.1  Chair’s Opening Remarks and Meeting Objectives

• The IC-SDC Chair, Mary Kardos Burton called IC-SDC Meeting 10 to order at 9:30 AM. 
• The Chair commenced the meeting by thanking the IC-SDC for their hard work in developing the draft standard; she also thanked the Editorial Subcommittee for their efforts between meetings in reviewing IC-SDC constituent comments and drafts of the standards, the Accessibility Directorate of Ontario (ADO), and the Canadian Standards Association (CSA).
• The Chair recalled the objectives of the meeting which are primarily to:
  i) discuss how constituent and SDC comments on draft 4 of the standard have been integrated into draft 5;
  ii) walk the committee through draft 5 of the IC standard;
  iii) achieve consensus on how to resolve key issues related to draft 5; and
  iv) vote (on day 2 of the meeting) on the initial proposed draft standard in order to send it to public review.
• The Chair informed the committee that Scot Weeres’ was leaving the ADO to go to the Family Responsibility Office. The Chair thanked him on behalf of the IC-SDC for supporting the committee through the standards development  process and wished him well in his new role.

M10.2  Approval of the Agenda

• The Meeting 10 agenda was approved (moved by G. Eden and seconded by Pina D'Intino).

M10.3  Approval of the Minutes to the last meeting

• The Chair noted the IC-SDC Meeting 9 minutes did not record the presentation on the technical requirements of the draft standard delivered to the IC-SDC by J. Treviranus.  
• The minutes from the last meeting were approved (moved by M. Reid and seconded by M. Saunders and S. Morgan). 

M10.4  Review of Action Items from the Last Meeting

• The Chair reported that action items from the last meeting were completed.

M10.5  Update on Costing Exercise

• S. Weeres of the ADO reported that the costing consultants are currently working on the IC costing study and are aiming to have the study prepared in time for public review. 
  
• Committee members communicated that the costing study should point out the cost of retrofit versus the cost of implementing the requirements of the draft standard on a go-forward basis.
  
• A committee member representing the Ontario Hospital Association (OHA) expressed concern regarding the costs to hospitals.   M. Saunders, Chair of Costing Subcommittee confirmed that small and rural hospitals are to be included in the costing study. 
  
• The IC-SDC was concerned that there will not be an opportunity for the full committee to review the document before it goes out for public review.  The committee agreed to:
  • go forward and include the costing study in the public review process to get feedback on the costing assumptions;
  • position the study as an independent third party study that is based on input from the committee but that the full committee has not reviewed and endorsed this material; and
  • reflect this positioning in the Chair’s transmittal letter to the Minister. 
• The committee also agreed that the Costing Subcommittee will review the costing study before it is posted for public review.

M10.6  Clause by Clause review of the draft standard and annotation

• The Chair reviewed the list of documents that were emailed to IC-SDC members:

i) Comments document with approximately 250 comments, appendices and proposed resolutions (N122 R1)
ii) Key issues document
iii) IC Standard Draft 5 (N84 R5)

• The Chair indicated that the Support Unit received terrific constituent comments and believes we have consensus on many of the areas of the draft standard.  The Chair noted that many of the comments that were raised through the SDC community of interest / constituent review process pertained to organizational classes and the potential cost to organizations to implement the requirements of the standard.
  
• The committee conducted a clause by clause review and update of the draft standard and spent time working out the key issues with the understanding that the annotation to the standard will note any remaining SDC issues and view points. 
  
• On day 2 of the IC-SDC meeting, committee members reviewed an updated draft of the standard based on the results of the clause by clause review and update from Day 1.

M10.7  Refresher on Voting Process

• CSA reviewed the voting rules and procedures with IC-SDC members.

M10.8  Provision by provision vote

• There was quorum among voting members as defined in the SDC rules.
• For each section of the standard, the Chair asked voting members of the IC-SDC if they can support the section and all its contents (including the accompanying annotation). 
• The vote was unanimous to send the document to public review.

M10.9  Other Business

Public review process:

• S. Weeres reviewed the public review process with the committee.  It is anticipated that the initial proposed draft standard will be released for public review in November for a 45-50 day consultation period. 
• When the initial proposed standard is released for public review, the ADO will send an email to organizations in Ontario and IC-SDC members.  IC-SDC members are encouraged to forward the public review information to constituents and other organizations.  SDC members are welcome to submit the contact information for organizations that should be included to ADO’s distribution list.
• The ADO will compile the public review input received sometime in the new year.  The IC-SDC will receive the feedback from the public and the committee will reconvene to review the feedback and make any appropriate changes to the draft standard.

Transmittal letter from IC-SDC Chair to Minister:

• The Chair asked IC-SDC members to review the draft transmittal letter and email any comments related to the letter by October 7th, 2008 to M. Cheddi.

M10.10 Meeting adjournment

• The Chair thanked the committee for their patience and hard work.
• The committee thanked S. Weeres and wished him well in his new role.

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